Camp Registration Policies

Please read through these registration policies and instructions completely to ensure a smooth and accurate registration. Questions? Call 443-712-1010 or e-mail us.

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Check-In and Check-Out

CAMP BEGINS:

Check-in for camp begins Sunday at 3:00 pm and ends at 4:00 pm during the camping season. To avoid standing in line in the heat, we DO NOT recommend arriving early. Please do not come late, without prior arrangements being made with the office, as the check-in staff will no longer be available.

CAMP ENDS:

Each week officially ends Friday at 4:00 pm. Please do not come early without prior arrangements with the office. Campers will be engaged in activities until 4:00.

Plan to show your ID. Camper will only be released to people you have previously listed as authorized on your account.

Note: Campers staying more than one week must still leave Friday evening and return Sunday afternoon.

Registration

Registration is done through our website: https://www.rivervalleyranch.com/summer-camps/register/

REGISTRATION INSTRUCTIONS:

  1. Prior to May 1st, a non-refundable deposit of $100 per week must be paid on each registration in order to hold a spot. No spots will be held without a deposit. After May 1st, the entire camp fee must accompany each registration.
  2. To request a roommate you must:
    • Write the name of the desired roommate in the Roommate Request tab of the registration.
    • If you have received a roommate request log into your account and select “Registrations” in the middle. From their scroll to the “Roommate Request” tab and enter the request code.
    Restrictions: The roommates must be in the same camp program, same age bracket, and can be no more than 2 grades apart. You may choose up to three roommates.
  3. You may also register by fax. If you choose to FAX, please do not send a duplicate copy by mail. Sorry, no registrations by phone.
  4. Once registered, you will receive a confirmation email.

AGE BRACKET:

Campers must stay within the appropriate age bracket listed next to each camp. This is based upon age upon the start of camp. There are recommended grade brackets of 2-3 grade in the Cadets, 4-6 grade in Fort Roller, and 7-11 grade in Frontier Town.

CHANGES TO REGISTRATION:

If you wish to change your child’s registered week to another week, we can do that for no additional charge BEFORE May 1st (subject to availability). After that, there will be a $25 fee assessed for a changed week. All changes must be documented in writing and sent to the registration office either by email, no changes may be made over the phone.

LATE FEE:

Any unpaid balances after May 1st will have a $25 late fee applied to your account. Balances must be paid by June 1st or we reserve the right to cancel your registration. Please contact the office if you need an extension.

CANCELLATION POLICY:

Should it be necessary to cancel your registration, you must contact River Valley Ranch in writing (letter, fax or email). Once we are notified that your camper will not be attending, we can make the space available to another child.

For Overnight Camp, if we receive your written cancellation notice prior to May 1st, when the balance of camp fees is due, all but the $100 non-refundable deposit will be returned. Written notice received between May 1st and at least 14 days prior to the beginning of the registered session will result in a forfeiture of $150. Cancellation less than 14 days, but more than 7 days prior to the beginning of the session results in the forfeiture of $200.00. Cancellation within 7 days of arrival results in a $250 fee. Payments exceeding these fees will be returned.

For Day Camp, if we receive your written cancellation notice prior to May 1st, when the balance of camp fees is due, all but the $50 non-refundable deposit will be returned. Written notice received between May 1st and at least 14 days prior to the beginning of the registered session will result in a forfeiture of $75 Cancellation less than 14 days, but more than 7 days prior to the beginning of the session results in the forfeiture of $100. Cancellation within 7 days of arrival results in a $150 fee. Payments exceeding these fees will be returned.

There will be NO EXEMPTIONS of these fees except for verified medical reasons: only after RVR has received written notice from a qualified physician verifying the campers inability to attend due to illness or injury; all but the non-refundable $100 deposit will be returned. Children sent home because of disruptive behavior are not eligible for a refund, nor will they be allowed to attend additional weeks at camp. There will be no refunds for children sent home due to homesickness.

CAMP EXTRAS:

  • SPENDING MONEY: RVR uses a computerized camp bank where money is deposited prior to camp to use for purchasing items in the stores, craft shop, etc. This eliminates the problem of campers misplacing their spending money while at camp. Spending money usually ranges from $20 -$75. To speed things up on check-in day, we recommend adding bank money when you register or when you make your final payment. You can also visit our website to deposit money online anytime during their time at camp. Unused bank money over $5.00 will be sent back (under $5.00 will only be returned upon request), via your credit card or Bill.com within 2-3 weeks of returning from camp. You can also choose to donate your child's bank money to RVR as a tax-deductible gift. A receipt will be available upon request.
  • CARE PACKAGES: For $30, RVR will deliver a care package to your child during the week of their stay (Monday or Tuesday) which include various items designed with your camper in mind. Click to view sample contents.

DISCOUNTS:

RVR offers the following discount incentives on summer camp registration upon request only and may require validation before being applied to your account.

  • REFER-A-FRIEND DISCOUNT: You are eligible to receive $50 OFF for referring first-time overnight campers to RVR ($25 OFF for Day Camp), or for being referred as a first-time camper by a current one! Siblings not eligible. To receive the referral discount, you must email info@rivervalleyranch.com with the names of both YOUR CAMPER and the CAMPER BEING REFERRED. Once confirmed, we can then apply the discount to both accounts. (Note: Please list the camper rather than parent names.)
  • MILITARY & FIRST RESPONDERS DISCOUNT: Applies to children of active military, veterans, law enforcement officers, paramedics, EMT's, and firefighters. Save $50 off the cost of Overnight Camp or $25 off the cost of Day Camp (contact our office to confirm and apply to your account).

FINANCIAL AID:

Financial Aid, in the form of partial assistance grants, is available on a very limited basis for children who may otherwise miss out on an RVR camping experience because of financial circumstances. Learn more and apply on our Financial Aid page.

Lice Policy

We strongly encourage you to check your campers’ heads for signs of lice or nits before you come to camp. Our staff will conduct preventive lice checks on campers during check-in. RVR has a strict no-nit policy, and in accordance with that policy we will not allow campers to attend camp if our staff finds even one nit in your camper’s hair. Read more about our lice policy and treatment suggestions on our camp FAQ page.

Security Checks

We reserve the right to search campers’ belongings for signs of pests (including, but not limited to, lice and bed bugs), as well as illegal substances, weapons, or any other items that are not permitted at camp. These searches may be conducted at our discretion for the safety of all participants & staff. These searches may be preventive, and done at check-in; or they may be done during the campers’ stay if a safety concern should arise. We reserve the right to take action to protect our campers & staff; these measures may include sending the camper home, asking the parents to remove infested luggage & other property, or confiscating any banned items.


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