Winter Meltdown Youth Retreat

• 2 nights lodging 
• 4 meals (Saturday breakfast to Sunday breakfast) 
• Speaker and band 
• Access to gym and game room 
• Programmed activities 
  (Note: RVR Adventure activities have a 250 lb. weight limit; Horse program has a 230 lb. weight limit. Neither of these activities is recommended for pregnant women)

• Twin-sized bedding and toiletries
• Dress for the weather (we’ll be outdoors often). Most Saturday activities require long pants and closed-toe shoes. 

• Spending money for the RVR store (open Friday and Saturday). Milkshakes (Saturday night only), ice cream, snacks, drinks, and RVR merchandise will be available!

RVR assigns dorms and small group spaces based on group size and availability. While we will ask for your preference (Fort Roller or Frontier Town), it is not guaranteed.

Important Transportation Requirement for Fort Roller Campus
Groups staying at the Fort Roller campus must provide their own transportation for travel up and down the hill.

RVR does not provide transportation between campuses.

• Groups must provide adult chaperones. Chaperones are responsible for supervising behavior and should be appropriately screened by the group. 
• Ages 11-14: 1 adult per 8 students

• Ages 15-17: 1 adult per 10 students 

• Arrival: Friday between 6:45-7:45pm 
• Departure: Sunday at 10:30am

• Great care is taken by RVR staff regarding guests with food allergies. RVR ensures that special meals are prepared separately to avoid cross contamination.
• As the event approaches, RVR will send a link where guests can sign up for specific meal substitutions.
• Guests with dietary needs may bring food to supplement what RVR is serving and refrigerated storage is available upon request.
• Questions about the menu and food preparation can be sent to: chef@rivervalleyranch.com

• Your group’s guaranteed minimum guest count is locked in 3 months before the event. Final guest count is due 3 weeks prior to arrival. 
  • For groups of 30 or less: If your final count drops below the guaranteed minimum by more than 20%, RVR will retain the deposit for those spots as a shortage fee. 
  • For groups of 31 or more: If your final count drops below the guaranteed minimum by more than 10% or 6 spaces, RVR will retain the deposit for those spots as a shortage fee. 
• Cancellations made more than 3 months before the event will result in forfeiture of the $25 per space deposit. Cancellations within 3 months result in a forfeiture of $50 per space deposit. 

• Any amount paid beyond the cancellation fee will be refunded within 4 weeks of the cancellation date. 

RVR uses an online tool called 'SmartWaiver'. Group leaders will receive a link to distribute and track completion for their attendees.

Winter Meltdown is for students in grades 6-12. Unfortunately, younger guests are not permitted.

• Groups are responsible for the health needs of their guests and should provide individuals currently certified in age appropriate first aid and CPR, as well as their own first aid supplies.
• Groups must also have at least one vehicle on-site for emergencies.
• Groups are responsible for storing and locking all medications (prescription and over-the-counter), except when in the possession of their designated administrator.

RVR allows service animals in accordance with the Americans with Disabilities Act (ADA).

Service animals are defined as dogs that are individually trained to perform tasks or do work directly related to an individual’s disability.

When bringing a service animal to camp, please keep the following in mind:

• The service animal must remain under your control at all times and be harnessed, leashed, or tethered unless these devices interfere with the service animal’s work or your disability prevents their use.
• You are responsible for the care and supervision of your service animal during your stay, including providing food, water, and toileting needs.
• Service animals are allowed in all areas where participants are permitted unless their presence would fundamentally alter the nature of a program or pose a direct threat to the health or safety of others.
• In compliance with county and the requirements of our accrediting organization, owners must provide current vaccination records as well as proof of license and registration.

If you have any additional questions or need specific accommodations, feel free to contact us. We're happy to work with you to ensure a positive experience at camp.